How to Write a Business Report: Definition, Types, Structure

April 28, 2024

how to structure a business report

This is the complete guide on how to write a business report.

We look at definition, types, elements, and tips you can use to make your write up as comprehensive as it should be.

Let’s get started.

What’s a Business Report?

A business report is a document that provides facts, statistical evidence, and research results pertinent to the business and it’s important for internal communication.

Objectivity is crucial when it comes to creating business reports. You have to base everything you say on data and facts – not opinions and viewpoints.

For example, instead of making claims that sales were low in the last quarter, use factual illustrations to pass the message.

What are the Different Types of Business Reports?

The different types of reports in business include informational, analytical, research, external, progress, vertical, strategic, statutory, and internal reports.

These reports present non-biased facts, address causes of an issue, present alternative views, and help businesses make informed decisions.

Some reports, such as the analytical report, enable organizations to examine the state of their entity based on pertinent data, explanations, and conclusions.

How Do I Structure a Business Report?

Irrespective of what you intend to write and the audience you wish to address, your business report should include a title page, summary, table of contents, introduction, methods and findings, conclusions and recommendations, references, and appendices.

Title Page

The title page of the business report makes it clear what the report is. In some cases, you may have to mention your name and state the date of the report on the title page.


Write the most important points that you’ve talked about in your business report. The summary should include a concise brief, the steps you followed to complete the report, the most significant results, and conclusions and suggestions.

The summary can be one or two paragraphs long for a shorter report. For a longer or more complicated report, add a detailed executive summary.

Table of Contents

You don’t need a table of contents if you’re writing a short business report. On the other hand, a longer report should feature the title of every section with the corresponding page number.

The headers in the table of contents should match those in the main text.


The introduction lays the foundation of your business report and sets the tone for the rest of the document.

  • Highlight the business’s background information, including its history and market information.
  • Write the goal of the report based on what you would like to achieve.
  • Mention the scope of the report to help a reader understand what you intend to cover and what you won’t.

Methods and Findings

The methodology and findings of your business report can be as basic as a listing of the sources you used, followed by an explanation on why you picked them. Alternatively, you may refer to how you gathered and examined data from which you drew your findings.

Next, describe your results. Explain your finings in a clear, simple language, making sure you address the key issues in the brief.

We recommend you device the results into subsections and use headers to lead the reader through the information you provide.

You can use charts and pictures to convey visual information, only ensure you mark them appropriately so that a reader understands how they connect to the text.

Conclusions and Recommendations

Conclusions and recommendations aren’t just for research papers and dissertations. Even a business report needs to have this section.

The conclusion explains what you’ve learned from the report and makes recommendations for possible course of action based on your findings.


Did you use any outside source in your report? Include a reference section if that’s the case. You may also have to include corporate papers, such as scholarly publications or news articles, in this section as well.

The goal is to demonstrate how you arrived at your conclusions and results.


You’ll have collected supporting documents such as financial data, interview transcripts, and promotional materials throughout your study.

Including all of these in the body section of the document would make the report too complex and disjointed. Therefore, you should include the information in the appendices section.

This information should be readily available in case your reader wants to use it.

Your business report should be clear, concise, and formal based on a systematic structure accepted in academic writing. Once you have an outline, you can organize your thought in a logical format for a clear information presentation.

How Long Should a Business Report Be?

A business report can be between 1,000 and 2,500 words long although some can be longer. Longer reports often include an executive summary, so people who don’t have the time to read the whole document can read the overview and understand what the report covers.

Your teacher won’t penalize you for writing a short business report. However, you have to pay attention to details and focus only on the most significant elements to complete a report that truly stands out.

In a case where you have the freedom to decide how long the report should be, it’s best to consult your teacher for a reasonable word limit.

Can You Write My Business Report for Me? 

We can write a business report for you. Take advantage of our business report writing and let’s take you from a completely blank page to a well-written document. It doesn’t matter if you’re running late or you have only a few hours left. Our writers and editors can get the reported completed for you in just a few hours.

How Much Do You Charge to Write a Business Report?

We charge $12.99 to $40 per page depending on the urgency to write a business report. Choose a short deadline if the assignment is almost due. Or, choose a longer deadline if you still have time and if you’re on a limited budget.

We also offer up to 10% discount to customers who’re new to Help for Assessment.

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About the author 

Antony W is a professional writer and coach at Help for Assessment. He spends countless hours every day researching and writing great content filled with expert advice on how to write engaging essays, research papers, and assignments.

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